DATE

May 2017

Digital tool for supervision of private preschools

Developing a digital tool to reduce administrative time, improve efficiency and increase quality of the analysis.

Challenge

The client aimed to develop a digital tool to simplify the supervision process of preschools. The earlier approach had been a manual process to collect, screen and analyze a scanned survey answer from the preschool.

 

The client expected that the new digital tool could reduce administrative time, improve efficiency and increase the quality of the analysis.    

Approach

  • IT development and deployment: agile management and execution of tests (including design and performance tests)
  • Benefits measurement: design and implement criteria and methods to measure the benefits per key stakeholder
  • Transition from line organization to management organization: support the transition of the digital tool from the project to the governing organization according to the PM3 governance model 
  • Project management: design and operate an effective project management structure, including recurring meetings and documents 

Value

  • The users from both the education department and preschools experienced the benefits of the new digital tool. Compared with the earlier process,  
  • 66% of administrative time used for the supervision process in the education department was saved by using the digital tool 
  • Better quality of data and more advanced analysis were achieved by using the digital tool 
  • The majority of users from preschools thought that it was easier to use the digital tool and were pleased with the new functions 

Digital tool for supervision of private preschools

Developing a digital tool to reduce administrative time, improve efficiency and increase quality of the analysis.

DATE

May 2017

Challenge

The client aimed to develop a digital tool to simplify the supervision process of preschools. The earlier approach had been a manual process to collect, screen and analyze a scanned survey answer from the preschool.

 

The client expected that the new digital tool could reduce administrative time, improve efficiency and increase the quality of the analysis.    

Approach

  • IT development and deployment: agile management and execution of tests (including design and performance tests)
  • Benefits measurement: design and implement criteria and methods to measure the benefits per key stakeholder
  • Transition from line organization to management organization: support the transition of the digital tool from the project to the governing organization according to the PM3 governance model 
  • Project management: design and operate an effective project management structure, including recurring meetings and documents 

Value

  • The users from both the education department and preschools experienced the benefits of the new digital tool. Compared with the earlier process,  
  • 66% of administrative time used for the supervision process in the education department was saved by using the digital tool 
  • Better quality of data and more advanced analysis were achieved by using the digital tool 
  • The majority of users from preschools thought that it was easier to use the digital tool and were pleased with the new functions